The Clinigence Huddle Report gets is name from a meeting that occurs at some practices referred to as a "Huddle." This meeting may occur before or after office hours and typically covers which patients are scheduled to visit the office on a given day and the plans to address possible gaps in care. The Clinigence Huddle report was developed to aid this process, though it is not integrated into the EHR. The first version of this report sources NextGen data for ILQP / Goshen. Access to scheduled patient visits is required to generate this report. 

Access to the Report


Access is granted at a user level.  To request new user access, email support@clinigence.com and include the user's email address and specify that the user needs access to the Huddle report.   After a user has been granted access, the Huddle report is available on the Reports Tab under the "General" section.


Report Contents and Layout


The Huddle Report uses a similar design to the Risk Registry.  

Columns

  • Patient Name and ID(s) - This is the same column from the Risk Registry
  • Date of Birth - The patient's data of birth.
  • Age - This is the same column from the Risk Registry
  • Gender - This is the same column from the Risk Registry
  • Number of Gaps - This is the same column from the Risk Registry
  • Gap Summary - This is a new column, see below.
  • Chronic Conditions - This is the same column from the Risk Registry
  • Next Appointment - The next appointment for the patient starting with (inclusive of) the Next Appointment Date indicated in the filter. Includes time (in non-military format)
  • Visit With - The provider associated with the scheduled visit which may or may not be the Primary Provider.
  • Practice - The name of the practice associated with the provider associated with the patient.  For non-integrated practices, this will display as "(Unmapped)".  
  • Primary ProviderName - This is the same column from the Risk Registry
  • Last Visit - This is the same column from the Risk Registry


The Gaps Summary Column

This column communicates the gaps in care for the patient. It lists the item for each measure for which the patient is deficient:

  • In the case of a standard measure, the patient is in the denominator, not in any exception or exclusion, and not in the numerator.
  • In the case of an inverse measure (lower is better), the patient is in the numerator. 


Program Note:  Both the 2018 and 2019 MSSP programs have been configured to be included in the Gaps Summary.  Once the 2019 program is fully rolled out to all NextGen sites, we will remove the 2018 MSSP program.  

Export

As with the Risk Registry the user can export the data into a spreadsheet-readable file. The layout in the export differs from the user interface display.

Filtering the Report

The filtering for this report is similar to filtering in the Risk Registry.  The following criteria are filterable:

  • Practice (available only at the Organization level)
  • Next Scheduled Visit

Like the Risk Registry filter the functionality is presented in a pop-up over the grid. Selecting the pencil icon or filter description text triggers the pop-up.


Special Cases

Why is the same patient listed more than once is some cases?  There are occasionally duplicate appointments in the scheduling data for some patients:

  • The patient has 2 or more appointments on the same date/time but at two different locations
  • The patient has 2 or more appointments on the same date that have different start times
  • The patient has 2 or more appointments on the same date that start at the same time but have different end times → note that the appointment end time is not displayed on the report, this case will not be obvious without looking in the scheduling system.